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4 Frequently Asked Questions About Thank You Notes

Writing a thank you note to the hiring manager within 24 hours after interviewing is more than a standard practice – it’s a move that demonstrates your commitment to the hiring process, conveys your interest in the position, and ensures you stay fresh on the interviewer’s mind after the initial meeting.

If you are determined to be chosen for the job, a good thank you note can make all the difference. To help you effectively communicate your gratitude for being considered, and reiterate how well-suited you are for the role, we’ve answered four of the most frequently asked questions about thank you notes, here:

1. Do hiring managers even read thank you notes?

Some don’t, but there are many that do. In fact, most hiring managers expect a follow-up note regardless of whether they intend on reading it or not because they consider them to be a sign of respect. Additionally, the act of sending a thank you note is indicative of the professionalism and consideration you possess, and taking the time and effort to do so communicates that you are a candidate with serious interest in the position. In general, send one – it can’t hurt.

2. What should I include in my thank you note?

A well-written thank you note touches upon a variety of topics that work together to wrap up your interviewing experience in a concise message that:

  • Expresses your appreciation for the opportunity to interview with the hiring manager;
  • Reiterates your interest in the position and in the organization;
  • Concisely recaps the qualities and value you can bring to the role;
  • Requests information about the next steps in the process.

Remember, a thank you note also serves as a testament to your writing skills and attention to detail, so make sure your note is articulate and free of errors.

3. Is it better to send me letter via email, or snail mail?

Though snail mail may appeal to the traditional hiring manager, receiving thank you notes by email is preferred by most hiring managers. Additionally, email expedites the delivery process and offers the candidate the opportunity to immediately emphasize their candidacy for the position while still remaining fresh in the interviewer’s mind. Since many organizations are making their hiring decisions quickly in this day and age, if you choose to send a note through the mail rather than in an email, you run the risk of missing out on the opportunity if they receive the letter after they make their final decision.

4. I interviewed with more than one person – do I need to write each one a thank you note?

It’s considered good etiquette to send each person who assists you in your job search a personal thank-you letter, including networking contacts and recruiters. If you met with or were interviewed by several people, reference a specific highlight from each conversation in order to personalize the note.

 

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