Despite popular belief, millennials aren’t the only ones “job-hopping” anymore. While this generation of professionals still has the greatest amount of job-hoppers, a recent article on CNN Money stated that Generation Xers and older generations are leaving their established jobs more frequently as well.
In the constantly evolving job market, you may find yourself among the growing number of professionals searching for new opportunities after a shorter period of time. However, regardless of your tenure and/or experience with your current organization, you want to leave your current job on a respectful and gracious note, something that will require you to tie up any loose ends. In order to help the transition process run as efficiently as possible for you and your current team, consider completing the following:
Archive important documents
Once your time at your current job is officially done, you won’t be able to access any of the emails, documents, or other files that existed on your company email address or work server. Because of this, you’ll want to set up some time for yourself to save anything you may need for the future. Most importantly, you’ll want to make sure your colleagues have access to any projects or accounts you maintained throughout the course of your time with the company so that they can use it for any future assignments. Some things you may want to look out for are:
Former presentations or projects — If you apply for jobs again in the future, you may need to present a portfolio of your previous work. If your current company’s policy permits this, make sure to go through your folders and save any presentations, brochures, or project plans you created during your time with your current company. On the other hand, if you’re leaving behind projects that are unfinished and will be taken over by someone on your team, make sure you send them every document, password, request and instruction you received so they have every tool necessary to complete the task at hand. That way, they’ll have a full understanding of what still needs to be done once you’re gone.
Performance Reviews — Check to see if your company grants access to past performance reviews and, from there, see if you would be allowed to save them for use in the future. The information in your performance reviews can ultimately serve as an ideal studying tool for future interviews, so having that information at your disposal could be vital.
Emails — Within your emails could be passwords to vital information or other important documents such as paystubs and insurance documents, so be sure to take those with you as you will more than likely need them for the future. If there are emails that could be useful for colleagues regarding any accounts or projects you oversaw, it’s you ensure they have access to them before you go.
Outline the transition for your team
Regardless of how much work you are responsible for in your current job, you will want to figure out how each and every one of your responsibilities will be managed once you leave. During the time you meet with your supervisor to discuss next steps, be sure to bring in an outline of how you plan to help the transition of your current duties to someone entering your role or to other members of your team. Discussing a new job opportunity with your supervisor is never an easy conversation, but it could potentially go better than anticipated if you come prepared to assist in the transition process.
Leave and exchange contact information
Before you go, make sure you thank everyone on your team for the experience you had working with them. As you do this, be sure to exchange contact information so that you’ll be able to stay in touch in the future. Whether or not you maintain regular contact throughout the rest of your career, you want to be sure that you aren’t only interested in reaching out to them, but that you’re also open to them contacting you in the future as well. Since all of you likely have a deep understanding of how you all work within a team, you are invaluable to one another as potential references. And who knows? You may find yourselves working together in the future, so it’s always a best practice to maintain as much contact as possible!