20 January 2016
Social media is now an integral part of life. Just about everyone has at least one social media profile and employers do expect that you are using social media, both personally and professionally. But while social media improves communication and personal branding, it can hurt your professional credibility. Nowadays, companies will sometimes monitor what their employees’ social media activity and will certainly make the effort to research any prospective new hire’s presence on these sites. As a result, it is important to avoid committing any social media faux pas. To keep you from falling into any of these traps, try to refrain from: Posting Anything During Work If you’re in a position where you are on a computer all day, the temptation to spend time on social media sites can be difficult to avoid. It’s understandable too; if you have a large social network of friends and family, there can sometimes be pressure to keep up with everything going on in all of your connection’s lives. However, if you’re at work, your first responsibility is completing what’s in front of you. Avoid This By Using Site Blocker Apps There are multiple site blocking apps, such as StayFocusd, that you can install in your browser to keep you from accessing sites like Facebook and Twitter. Schedule times with one of these apps to keep you from getting distracted by what’s going on in your social media sphere. If you’re nervous about missing out on anything during the day, impose the time ban to end during your lunch break. Catch up on your personal life then. Complaining About Work Look, we get it; work isn’t always the most fun place in the world and there are times when it can be stressful. Venting your frustrations into the ether is healthy to an extent, but it is more than unwise to post your grievances online, especially if they’re about work. Even with the highest of privacy settings in place, you never know what someone will find and share with your coworkers and supervisors. By posting your complaints about your employer, you’re putting yourself in danger of being reprimanded or, even worse, fired. Avoid This By Scheduling Dinner With Friends When you’re frustrated, call a friend and ask them if they’re free to get dinner anytime soon. It can be reassuring to get validation from friends online, but you’re just as likely to get sympathy and reassurance from meeting in-person with someone you know and trust. By doing this, you won’t have to worry about who sees what, and you’ll probably feel even better talking with a friend than you would have by complaining online. Sharing Too Much Personal Information Sure, your social media profiles are your own space where you can curate whatever content you want, and while you are entitled to share photos of your latest vacation, it’s best to keep these personal moments as minimal as possible. Photos of you drinking or participating in other activities along those lines can damage your company’s brand and reputation, which can come back to haunt you. Avoid This By Going Through Your Archives While ensuring your privacy settings are up-to-date is important, your best bet to keep your personal life private is by going through your posts, photos, Tweets, and anything else you may have shared, and deleting any questionable content. Go through your activity log or timeline and delete anything you feel might be compromising. It can be tedious, but you’ll thank yourself later when you have one less thing that can put you in harm’s way when it comes to your job search and/or career.
20 January 2016
Author: The ExecuSearch Group
As an office support professional, you know that supporting multiple people can be just as challenging as it is rewarding. Whether you’re a seasoned professional or just starting your support role, learning to report to multiple individuals is an invaluable skill that demonstrates critical time management abilities as well as stellar communication skills. If working for more than one executive is proving to be a bit demanding, here are 4 key components to help you excel. Know their styles Everyone has a different way of planning their day, managing tasks, and getting things done. If you find yourself working with two or more executives, it’s important to customize your methods of communication to each individual. While one may want to be constantly reminded of meetings and favor face-to-face interaction, for example, the other may prefer that you remain “behind the scenes” through email communication and a regularly updated daily planner. Learning what type of communication they prefer will not only make your job run smoother, but will also help you manage their busy schedules. If you’re feeling overwhelmed, setting aside 5 minutes a day to set goals and prioritize with your supervisors may make your day run more effectively. Set clear expectations As with any profession, there may be instances where you’re asked or required to go above and beyond your typical tasks. While taking on extra responsibility is a fantastic way to showcase your abilities, accepting too much may dilute your quality of work. To better balance your workload, know what your core duties are and be sure to prioritize essential tasks over additional ones. If you’re feeling overwhelmed, don’t be afraid to ask for help! Chances are, other admins in your office will understand your dilemma. However, before you encounter a situation where you may need assistance, it’s a smart idea to know who your first point of contact is. This way, you won’t interrupt your co-workers and can better handle your duties with the right support. Learn to break down projects Working for more than one person will inevitably mean that schedules, projects, and deadlines will overlap. Rather than attempting to tackle a mountain of work all at once, break down multiple large projects into smaller manageable tasks. Not only is this more efficient, but it allows for both you and your individual supervisors to track your progress and make adjustments as needed. Master your soft skills One of the best ways to be an excellent administrative professional is to have a mastery of crucial soft skills. While supporting multiple executives, you may be required to wear many different hats and make last minute changes. With this being said, some of the most important soft skills for office support professionals include being: Deadline driven Calm under pressure Client service oriented Organized An excellent listener Remember, the professionals you support likely see you as the person they can turn to at the drop of a hat—it’s your job to be able to be a point of reference and support, no matter how many people you report to!